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Write-off Acts

Overview

This feature lets you document writing-off inventory items at certain location (for example, you can write-off inventory items after their expiration date).

Applying a Write-off Act decreases a balance of inventory items at specified location.

This topic helps you create new Write-off Act.

Create New Write-off Act

To create new Write-off Act

  1. In the left pane of the Back Office Management console, click the Documents node, and then click Journal.
    This opens Journal of documents.
  2. On the upper menu bar, click Writeoff.
    This opens the Choose Location popup window similar to the following screen:

  3. In the Choose Location window, do the following, and click OK:
    • From the Location list, select a location where you want to write-off inventory items.
    • Select a write-off mode: Full Mode or Simple Mode.
    This opens the New Write-off Act form. In the Full mode, this form is similar to the following screen:

    NOTE: In the Full mode, for each lot, you can specify an amount of inventory items to write-off. In the Simple mode, you can specify only total amount of items to write-off, and YumaPOS automatically sets an amount of items to write-off from each lot (for details, see “Writing-off Inventory Items in Simple Mode” later in this topic).  
  4. Complete this form (see “Elements of the New Write-off Act Form” later in this topic), and then click Save (to save this Act without applying changes) or Save and Apply (to save this Act and apply changes).

Writing-off Inventory Items in Simple Mode

In Simple mode, you can set only total amount of items to write-off from a specific location, and YumaPOS automatically selects items to write-off from each lot using the following algorithm:

  • YumaPOS first writes-off items from the lots with earlier expiration dates, if specified.
  • If expiration dates are not specified, YumaPOS first writes-off items from the lots with earlier receiving dates.

Elements of the New Write-off Act Form

This form defines the following control elements:

  • Reason: from this list, select a reason of this write-off operation.
    NOTE: For information on how to manage the Reason list, see “Add New Accounting Item” in Expenditure and Income Items.
  • Description: enter any optional description of this write-off operation.
  • Add Item: click to select an inventory item to write-off. 
  • Qty: specify amount of items to write-off (you can specify amounts for each lot or only total amount. For details, see the NOTE earlier in this topic).

See Also